Applicant Privacy Notice
How information submitted through the website’s application process is handled.
Updated
Who this notice covers
This notice covers applications and recruitment enquiries made through the Helprite Group website. The recruitment team uses the application route and its recruitment systems to receive information for advertised vacancies.
Check the vacancy and contact the recruitment team if you need to confirm the recruiting or employing organisation for a role. An employer or service-specific privacy notice may provide further information at a later stage. General website enquiries are covered by the Privacy Policy.
Information collected
The application form requests identity and contact details, date of birth, address, role preferences, right-to-work and National Insurance information, qualifications, training and employment history. It also requests information about disclosable convictions and PVG status, and the details of two referees.
Requested documents include a CV, share-code evidence, proof of identity and proof of address. Some additional documents and bank-detail fields are optional. The form asks about disability/support needs and offers separate optional equal-opportunities questions. Provide only the information and documents requested for the application; do not add unrelated medical records or other people’s confidential information.
How applicant information is used
Information is used to receive and assess an application, communicate with the applicant, arrange recruitment steps and check details relevant to the role. The purpose and legal basis can differ between assessing a candidate, taking steps towards an employment contract and meeting a legal requirement.
The form’s privacy acknowledgement confirms that you have read this notice. It is not consent to unrelated marketing or an agreement to automated hiring. You can ask the recruitment team about the purpose and basis for a particular question or check.
Sensitive information and optional questions
Disability, equality, criminal-record and identity information needs particular care. Answer the questions as presented and avoid sending information that is not relevant to the application. If you need an adjustment, or are unsure why a question is asked, contact recruitment@helprite.co.uk before sending additional sensitive material.
The equal-opportunities section offers a separate choice about providing monitoring information. The acknowledgement of this privacy notice does not replace that choice. Any further role-specific screening needs to be explained as part of the relevant recruitment step.
Who handles the application
Applications are recorded in the recruitment system for authorised recruitment and HR users. The configured recruitment team receives a notification. Uploaded documents are held for authorised staff access; the public application receipt provides a reference rather than public document links.
Relevant hiring staff and the organisation recruiting for the role may need access to assess the application. Hosting, email and recruitment-system providers support that handling. You can ask the recruitment team which organisation or provider is involved in a particular stage, including any processing outside the United Kingdom.
Retention and withdrawing an application
Retention depends on the progress of the vacancy, communication with you, relevant checks and any recordkeeping or legal requirements. If you are employed, relevant information may become part of an employment record covered by the employer’s privacy information.
To withdraw an application, ask how long particular information will be kept, or request deletion, contact recruitment@helprite.co.uk and include your application reference. We will consider the request in light of the reason the record is held. Ask separately about any arrangement for consideration for future vacancies.
Your rights and form checks
Depending on the processing, data protection rights may include access, correction, erasure, restriction and objection. Contact info@helprite.co.uk to make a data protection request. You may also complain to the Information Commissioner’s Office (ICO).
The website checks required information, uploads and the availability of the selected vacancy. These checks do not themselves confirm or reject your suitability for employment. Ask the recruitment team if you need information about how a recruitment decision is made.
Contact
For an application enquiry or support using the form, contact recruitment@helprite.co.uk or use the details provided with your vacancy or acknowledgement. For a data protection request, contact info@helprite.co.uk.
Use your application reference where available. Do not send further identity, financial or medical documents by ordinary email unless the recruitment team has arranged an appropriate method for the information required.
Have a question? Contact Helprite Group.